Purcelloleary have been assigned to recruit for the role of Legal Secretary. My client is a prestigious law firm based in the City Centre. They are a firm that care about the welfare of their employees, they offer very good terms and benefits and have very low employee turnover.
The role description for the role of Legal Secretary:
Providing full general secretarial support to fee earners as well as trainees.
Diary management, answering calls and taking clear and precise messages, sending outlook invites for meetings and conference calls.
Marketing – arranging travel and preparing itineraries, presentations, binding presentations for meetings, preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction.
Photocopying, faxing and scanning of documents and correspondence.
Document production – creating, editing, amending long documents to include copy typing and re-formatting lengthy documents, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm’s policies and style.
Arranging the opening of files using Falcon (file opening system);
AML – obtaining identification of clients/business documents and arranging closing/archiving of files.
Aderant – preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives.
Preparing audit confirmations which include carrying out an audit search, obtaining relevant information from accounts department, preparing audit letter and sending to client.
Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines; and
The legal secretary ther duties may be required from time to time.
SKILLS AND EXPERIENCE for the Legal Secretary
Strong secretarial experience. Experience with a corporate law firm is essential. Legal secretarial experience within a Corporate team is highly preferable, although experience in other areas of a commercial law firm are also valued.
Document production is a key responsibility and experience in this area is a must.
High degree of competency in Word, Delta View, Adobe, Outlook, File site (document management system) PowerPoint and Excel.